Quicklinks
ADMINISTRATION
CLUB SERVICE
COMMUNITY SERVICE
DIRECTORY
DISTRICT CORRESPONDENCE
THE ROTARY FOUNDATION
INTERNATIONAL SERVICE
MEMBERSHIP
PUBLIC RELATIONS
TRAINING MANUALS
VOCATIONAL SERVICES
YOUTH SERVICE
This Downloads page is the Library where all District 9650 documents will be stored
Where ever possible the document will be in the universal pdf format. We will endeavor to have fillable forms in the writable pdf.
District forms - The standard file format is a pdf document. Other file types are Word, Excel and Powerpoint presentation.
Pdf documents are regarded as a safe - virus and malware free file format. You can download a free pdf reader here
| Title | File | Description | Date | ||
| PRINTED DIRECTORY: |  |
||||
| DG Debbbie Loveday's Printed directory | |||||
| Part 1 - Index and up to page 32 |  |
Document
|
Pages 1 to 32 only | July 2020 | |
| Part 2 - Districe Directors and Committees | Link | From online database | " | ||
| Part 3 - Club information | Link | From online database | " | ||
| Part 4 - Calendar | Link | From online database | " | ||
| Part 5 - Other district information | |
Page 127 -144 | " | ||
 |
|||||
| Title | File | Description | Date | ||
|
|||||
|
RI Constitution |
|
RI Constitution as at 2019 Council on Legislation | July 2019 | ||
|
RI ByLaws |
|
RI Bylaws as at 2019 Council on Legislation | July 2019 | ||
|
Procedure for Updating club constitutional documents 4.09.19 |
 |
Current Sept 2019 | |||
|
Club constitution 2019 (RI & NSW law compliant) 27.10.19 |
|
October 2019 | |||
|
D9650 2019 Recommended Club Bylaws 30.09.19 |
|
Up to date and corrected. These can be altered according to club's preferences | 30 September 2019 | ||
|
A Rotary Club as an Incorporated Association 31.07.2016 |
|
Current Aug 2016 | |||
|
District Governor Nomination Application Form |
|
||||
|
District’s Rules and Code of Policies 2019 |
|
Feb 2019 | |||
OTHER ADMINISTRATION DOCUMENTS: |
|||||
|
Authority to Fundraise |
|
27/04/14 | |||
|
District Assets Register |
|
16/01/18 | |||
|
Propose New Member |
|
Current 2017 | 17/05/28 | ||
|
Couples Discount Application form |
|
|
Available for a discount of D9650 District Dues | July 2015 | |
|
Club President's Timeline - Preparing for your year |
|
||||
|
Expense Claim Form for D9650 |
|
January 2019 | |||
|
Fair Trading - Annual Returns - Form A12 |
 |
Current 2019 | Dec 2019 | ||
|
Fair Trading - Notice of appointment of public officer & Notice of change of association address - Form A9 |
|
Current 2019 | Dec 2019 | ||
|
Fair Trading - Application to change Constitution - Form A6 |
|
Current 2019 | Dec 2019 | ||
| Insurance Documents Table |  |
Current information 2019 | 02/06/2019 | ||
|
Insurance Asset Register |
|
Current 2015 |
19/06/11 |
||
|
Insurance Project Event proforma as at July 2019 |
|
Use this form when applying to District Insurance officer Brett White for coverage of club events from July 2019. Send to Brett White brett@bdwmanagementservices.com.au Mobile 0427 659 606
|
July 2019 | ||
|
Insurance Risk Management form as at July 2019 |
|
|
Use this form in addition to the Project Event form above when applying to the District Insurance officer Brett White for coverage of club events from July 2019. Send to Brett White brett@bdwmanagementservices.com.au Mobile 0427 659 606 |
July 2019 | |
|
Claims
|
|
||||
|
General Release and Indemnity form as at July 2019 |
|
Use this form in addition to the Project Event form and Risk Management form above when applying to the District Insurance officer Brett White for coverage of club events from July 2019. Send to Brett White brett@bdwmanagementservices.com.au Mobile 0427 659 606 |
July 2019 | ||
| Rotary Youth Volunteer Information and Declaration Form (Form 3) | |
|
Use this form in addition to the Project Event form and the Risk Management form above when applying to the District Insurance officer Brett White for coverage of club events involving personal work with young people under the age of 18 being directly supervised from July 2019. Send to Brett White brett@bdwmanagementservices.com.au Mobile 0427 659 606 |
July 2019 Does not include indemnity clause |
|
| Travel authorisation form | |
This form to be submitted to the District Insurance Officer Brett White prior to the commencement of any Overseas Travel. Send to Brett White brett@bdwmanagementservices.com.au Mobile 0427 659 606 |
Updated 10/09/19 | ||
|
Risk Management |
|
|
Risk Management Form, Assessment Check List and Rotary Insurance Proforma | Updated 10/06/19 | |
| Title | File | Description | Date | ||
|
Club Administration Manual 2016-19 |
|
||||
|
District Trophies application 2020 |
|
|
Feb 2020 | ||
|
Presidential theme & citation 2019-20 |
|
The Rotary Citation recognizes Rotary clubs that support each of our strategic priorities by completing certain activities. Clubs have the entire Rotary year to achieve the citation’s goals. |
July 2019 | ||
|
Club President's Manual 2019-22 |
|
Use this manual to plan and organise your year | July 2019 | ||
|
Rotary Foundation reference guide |
|
This guide will make possible projects, funded with Foundation grants, that bring sustainable improvement to communities in need. |
July 2019 | ||
|
Rotary Club Health Check |
|
A club health check can help to diagnose problem areas and prescribe remedies. Use it to take a step to maintain your club's health and preserve its value for members and the community. |
Jan 2018 | ||
|
Youth Protection Resources |
|
The Youth Protection Guide is a comprehensive guide to providing a safe and secure environment for all youth involved in Rotary programs and activities; it can be modified to comply with local laws, etc. |
Jan 2018 | ||
|
Connect to Membership Leads |
|
Membership leads route prospective members to you to help you grow membership. By signing in to your My Rotary account, you can see a list of your preospective, referred, and relocating or returning members in one place. |
Jan 2018 | ||
|
Leadership in Action |
|
Business and community leaders share a drive to continue developing new skills, both personal and professional. Start with Rotary’s Leadership in Action guide to bring people together to strengthen their skills and their club. |
Jan 2018 | ||
|
Countdown to History - the end of Polio in sight |
For guidance in preparing for the amazing end of polio, go to this website https://www.endpolio.org/ | Jan 2018 | |||
| Title | File | Description | Date | ||
|
Club Community Service Service Projects) Manual 2016-19 |
|
No similar manual exists for 2019-22. Copy and paste this whole link into a web browser for an online course for Club Service Directors. It will take1 hour to complete
https://learn.rotary.org/members/learn/lp/11/Club%2520Service%2520 |
Jul 2019 | ||
|
ARH - Australian Rotary Health fighting mental illness in the digital age |
|
||||
|
ARH - How can you support Australian Rotary Health? |
|
May 2015 | |||
|
Rotary Australia Benevolent Society (RABS) |
|
March 2020 | |||
| |
|||||
| Title | File | Description | Date | ||
| Rotary District 9650 Central / Secondary Schools emailing list | |
Email list of all secondary schools in D9650 as at October 2017 | |||
| Rotary District 9650 emailing list grouped into Public and Private Schools | |
Schools grouped Public and Private with semi colon; comma, delimited | |||
|
|||||
| Title | File | Description | Date | ||
|
Training Materials 2020-21: |
|||||
| 1. Rotary Foundation Overview 2020 |  |
May 2020 | |||
| 2.District Grants | |
May 2020 | |||
| 3. Global Grants | |
May 2020 | |||
| 4. Why Support Foundation 2020 | |
May 2020 | |||
|
District Conference Powerpoint - How the Foundation is helping Youth |
|
This Ppt was for the last presentation in a Session about Youth Programs and this shapes its focus. You may wish to change the first slide or two. | March 2018 | ||
|
Script for the Powerpoint above |
|
This is the script used for the Powerpoint above. Again, you may want to change it. The red signs indicate when to click to move to the next slide or point within a slide. | March 2018 | ||
|
Every Rotarian Every Year Feb 2018 Rotary Foundation - Powerpoint |
|
A program for all Rotarians to provide support for the Rotary Foundation | Feb 2018 | ||
|
Foundation Giving Programs Feb 2018 - Powerpoint |
|
Different ways Rotarians can give to the Foundation | Feb 2018 | ||
|
PolioPlus Fact Sheet Sept 2017 |
|
Nov 2017 | |||
|
PolioPlus Facts & Figures Sept 2017 |
|
Nov 2017 | |||
|
Global Grant Low Cost Shelter Guidelines |
|
Nov 2017 | |||
|
Global Grant Simple Schools Guidelines |
|
Nov 2017 | |||
|
Your Rotary Legacy - Bequest form & brochure |
|
Aug 2015 | |||
|
D9650 Centurion Application form |
|
August 2017 | |||
|
Community Assessment Tools (needed for Global grants from July 2018) |
|
Nov 2017 | |||
|
Foundation Contribution Form |
|
Application form | August 2016 | ||
|
Multiple Donor Form |
|
Application form | August 2016 | ||
|
PHF Recognition Transfer Request Form |
|
Application form | August 2016 | ||
|
Ways to Give Brochure |
|
August 2015 | |||
|
Paul Harris Society Brochure |
|
August 2015 | |||
|
Foundation Reference Guide |
|
Updated Dec 2015 | Aug 2016 | ||
|
Foundation Handout for District Assemblies |
|||||
|
Foundation Powerpoint for clubs |
|
Prepared by PDG M Stack for club presentations | |||
|
Foundation Powerpoint for District Assemblies |
|
||||
|
Polio Powerpoint |
|
Useful for informing or reminding people about this devastating disease | Feb 2019 | ||
|
Foundation Powerpoint for clubs |
|
Very short - features six areas of focus for global grants | Feb 2019 | ||
|
History of the Rotary Foundation Powerpoint |
|
Use for Centenary events & meetings | Feb 2019 | ||
|
District Grant Application & MOU form D9650 2019-20 |
|
This form combines the application and MOU forms. | Sept 2019 | ||
|
Club Qualification for D9650 Foundation Grants 2019-20 |
 |
27 October 2019 | |||
|
A Guide to District Grants 2019-20 |
|
27 October 2019 | |||
|
Memorandum of Understanding for Foundation Grants 2019-20 (MOU) |
|
This form is not necessary if the one above is used | Sept 2019 | ||
|
Terms and Conditions for Rotary Foundation District & Global Grants Updated August 2019 |
|
Aug 2019 | |||
|
D9650 Foundation Grant Management Manual 2018-19 |
|
Feb 2019 | |||
|
Application for District Grant Scholarship 2019-20 |
|
Feb 2019 | |||
|
District Grants scholarship Best Practice |
|
||||
|
District Grant Project Progress Report |
|
July 2019 | |||
|
District Grant Project Final Report |
|
August 2018 | |||
|
Areas of Focus Policy Statements |
|
Detailed. | April 2016 | ||
| Rotary Foundation - Areas of Focus | |
Overview brochure |
August 2016 |
||
|
Guide to Global Grants |
|
August 2016 | |||
|
|||||
| Title | File | Description | Date | ||
|
Club Service Projects Committee Manual 2016-19 |
|
July 2016 | |||
|
RAWCS Committee 2016-17 |
|
|
May 2015 | ||
|
DIK - Donations in Kind Poster |
|
May 2015 | |||
|
RABS - Rotary Australia Benevolent Society |
|
Sept 2015 | |||
|
FAIM - Fourth Avenue in Motion - Giving Practical Aid Overseas |
|
May 2015 | |||
|
'Adopt a School' Program |
|
May 2015 | |||
|
Group Study Exchange 2018-19 |
|
February 2018 | |||
|
GSE Team Leader Application 2018-19 |
|
February 2018 | |||
|
GSE Team Member Application 2018-19 |
|
February 2018 | |||
|
GSE Press release 2018-19 |
|
February 2018 | |||
|
|
|||||
|
|||||
| Title | File | Description | Date | ||
|
Club Membership Manual 2016-19 |
|
2016 | |||
|
How to propose a New Member |
|
July 2015 |
|||
|
Membership Proposal Form |
|
July 2015 |
|||
|
Couples Discount Application form |
|
|
Available for a discount of D9650 District Dues |
July 2015 |
|
|
Rotary on the Move Oct 2017 |
|
Oct 2017 | |||
|
Rotary on the Move Sept 2017 |
|
Oct 2017 | |||
|
S.T.A.R. Program for New members |
|
||||
|
|||||
| Title | File | Description | Date | ||
|
Club Public relations committee Manual |
|
||||
|
|
|||||
|
|||||
| Title | File | Description | Date | ||
| All the available Manuals For Clubs | |||||
TRAINING, PRESENTATIONS AND ZOOM TRAINING ITEMS NOW FOUND UNDER - TRAINING PAGE |
|||||
|
Club Presidents Manual 2016-19 |
|
2016-19 | |||
|
Club Secretary's Manual 2016-19 |
|
2016-19 | |||
|
Club Treasurers Manual 2016-19 |
|
2016-19 | |||
|
Club Foundation Committee Manual 2016-19 |
|
2016-19 | |||
|
New Generations Manual (Youth Service) |
|
2015-16 | |||
|
Club Public Relations Manual 2016-19 |
|
2016-19 | |||
|
Vocational Service Manual |
|
Current Manual Is service projects. Link is to the last document RI produced. See entries below for District cretaed manual to use in conjunction with this book. | 2015-16 | ||
|
Club Membership Manual 2016-19 |
|
2016-19 | |||
|
Club Service Projects Manual 2016-19 |
|
Includes Community & International | 2016-19 | ||
|
Club Administration Manual 2016-19 |
|
2016-19 | |||
|
|||||
| Title | File | Description | Date | ||
|
Vocational Service booklet 2017-18 |
|
Feb 2018 | |||
|
RYLA (Rotary Youth Leadership Award) 2020 Brochure |
|
Aug 2019 | |||
|
RYLA (Rotary Youth Leadership Award) 2020 Application |
|
|
Aug 2019 | ||
|
|||||
| Title | File | Description | Date | ||
|
D9650 Youth Protection Policy 2019-20 |
|
|
Revised version 21 Aug 2019 | 21 Aug 2019 | |
|
Youth Protection WWCC Register form |
|
21 Aug 2019 | |||
|
Youth Volunteer and Declaration form |
|
21 Aug 2019 | |||
|
District Child Protection Policy - President's Report |
|
Form for a report by Presidents as adopted at the 2016 AGM | |||
|
MUNA - letter to clubs for 2020 event |
|
Feb 2020 | |||
|
MUNA - first letter to schools Dec 2019 for 2020 event |
|
Feb 2020 | |||
|
MUNA - second letter to schools Feb 2020 for 2020 event |
|
Feb 2020 | |||
|
MUNA - registration form for 2020 event |
|
Feb 2020 | |||
|
MUNA - background paper for 2020 event |
|
Feb 2020 | |||
|
Public Speaking Competition 2018-19 including adjudication |
|
August 2018 | |||
|
Public Speaking Competition Application 2017-18 |
|
August 2017 | |||
|
Youth Programs for Club Directors |
|
Full printed list of Youth programs for the Club Director - Current 2016 | Sept 2016 | ||
|
Rotary Australia New Zealand Student Exchange 2016 |
|
2016 | |||
|
Rotary Youth Programs - Youth Expo |
|
Published by RC of Armidale AM | 2016 | ||
|
RYLA (Rotary Youth Leadership Award) Documents are in the Vocational section above |
Documents are in the Vocational section above | Feb 2018 | |||
| Schools in D9650 Email Contact List | |
Published by Deb Farquhar RC Coffs Harbour Daybreak | October 2017 | ||
|
Timeline for Youth Progams 2016-17 |
|
Sept 2016 | |||
|
YEP Long term Exchange Information & Forms |
|
2015 | |||
|
|||||
Contributions to this website VERY welcome. Click here for a how to instructions and form.
Sample Video_Icon 